RTIA Annual Report E-Book

1.

THE ACCOUNTING AUTHORITY / BOARD

1.6 The Board, as whole and/or individual Board members may, if necessary, solicit independent professional advice at the expense of the RTIA. This process should be followed in accordance with the RTIA’s Procurement Processes and Procedures, except where good cause can be shown why the procurement of such services cannot be procured using the RTIA procurement system. The Chairperson of the Board should ensure that all Board members are familiar with such procedure and comply with it. Without derogating from its fiduciary duties, the Board should ensure that the Shareholder’s performance objectives are achieved and that same can be measured in terms of the performance of the RTIA. In addition, the Board should ensure that the RTIA prepares annual budgets against which, its performance can be measured. 1.8.1 prevent irregular, fruitless and wasteful expenditure, losses resulting from criminal conduct, and expenditure not complying with the operational policies of the RTIA; 1.8.2 manage available working capital efficiently and economically; 1.8.3 institute disciplinary steps against any employee of the RTIA who – 1.8.4 contravenes or fails to comply with a provision of the PFMA; 1.9 Commits an act which undermines the financial management and internal control system of the RTIA; 1.7 1.8 The Board must take appropriate and effective steps to –

Introduction 1.1

The Board constitutes the fundamental base of corporate governance within the RTIA. As the Accounting Authority, the Board has the absolute responsibility for the effective performance of the Agency and is accountable to the Executive Authority for such performance. As a result, the Board should give strategic direction to RTIA and, in concurrence with the Minister or Executive Authority, ensure that an effective continuity plan is in place and adhered to for all Directors and key executives. Audit and Risk Committee has developed and implements an ICT Governance Framework aligned with the performance and sustainability objectives of the Agency. Ensure that the Audit and Risk Committee does not reduce its functions and duties, except with respect to the appointment, fees and terms of engagement of the auditor. Ensure that all board members have unrestricted access to accurate, relevant and timely information concerning or held by the RTIA and act on a fully informed basis, in good faith, with diligence, skill and care and in the best interest of the RTIA, whilst taking account of the interests of the Shareholder and other stakeholders, including employees, creditors, suppliers and local communities. To this end, the Board must monitor the process of disclosure and communication and exercise objective judgment on the affairs of the RTIA, independent of management. In so doing, each individual member of the Board must keep confidential all confidential matters of the RTIA.

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Road Traffic Infringement Agency • Annual Report 2023/24