ECIC IR 2023

Integrated Report 2023

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Project Description

Reason for the procurement by other means

Value of contract

Contract start date

Contract expiry

No

Name of Supplier

Contract Number

Award Date

Two (2) quotations were received (Fasken t/a Bell Dewar Inc & Cliffe Dekker Hofmeyr Inc) as at the closing date and time of the Request for Quotations (RFQ), instead of the required minimum of at least three quotation. The RFQ was sent to four (4) potential bidders. Sole source of Adapt IT (Pty) Ltd to customise the CaseWare file for ECIC annual financial statements in terms of paragraph 3 Paragraph of ECIC Procurement Policy. CaseWare International Inc has appointed CaseWare Africa, a division Adapt IT (Pty) Ltd as the sole distributor of CaseWare software products in Africa [South Africa]. Three suppliers were approached to send a quotation but only two quotes were received at the closing date of the RFQ. At least three quotations should be received for the process to be competitive.

Harassment in the workplace workshop

Fasken t/a Bell Dewar Inc (Reg. No. 1995/004675/21)

13

ECIC030Q-2022/23

R92,000.00 21 July 2022 21 July 2022 TBC

Adapt IT (Pty) Ltd (Reg. No.1996/006272/07)

05 August 2022

01 September 2022

Upon completion

14 CaseWare file

N/A

R184,600.88

Fabulously Clean (Pty) Ltd (Reg. No. 2019/213894/07)

Catering for Strategic Session

15 August 2022

16 August 2022

18 August 2022

15

N/A

R19,550.00

1. Yearly foreign bank notes (up to the value of R1 million) commission fee percentage - 2.8750%

Only one quote was received (Global Foreign Exchange Services (Pty) Ltd) at the closing date and time of the Request for Quotations (RFQ), instead of the required minimum of at least three quotations. The RFQ was sent to ten (10) potential bidders.

Provision for foreign exchange services for a period of three years (re-issue)

Global Foreign Exchange Services (Pty) Ltd (Reg. No.1999/027016/07)

19 August 2022

01 October 2022

30 September 2025

16

ECIC033Q-2022/23

2. Yearly omnibus

application and administration fees - R655.50 R774,850.00 R774,850.00

Deviation-NT Regulation 16A.6.6. Participated in contract RFB740: Transversal Contract for the Provision of Outright Purchase for Personal Computers, Mobile Devices and Services, Outright Purchase of Computer Peripherals, Consumables and Services for Government Departments for a Period of Three (3) Years issued and awarded by the State Information Technology Agency (SOC) Limited. The selection of potential bidders was not through the Central Supplier Database but through the supplier list from SITA for contract RFB740. Actual procurement performed on three quote system and not a tender.

Supply and delivery of Laptop Bags, Laptops, Monitors, Docking Stations, and accessories.

Spacetek Worx CC (Reg. No. 2010/107747/23)

25 August 2022

17

N/A

R774,850.00

RFQ Cancelled RFQ Cancelled

BountiXP 2023 Annual Subscription

BountiXP (Pty) Ltd (Reg. No. 2017/127781/07) Remchannel (Pty) Ltd (Reg. No. 2010/010554/07)

Three quote exception as per the Procurement Policy

24 August 2022

01 September 2022

31 August 2023

18

N/A

R66,240.00

Three quote exception as per the Procurement Policy

01 September 2022

01 September 2022

31 August 2023

19 Subscription

N/A

R63,135.00

YOUR EXPORT RISK PARTNER

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