ECIC IR 2023

Integrated Report 2023

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Project Description

Reason for the procurement by other means

Value of contract

Contract start date

Contract expiry

No

Name of Supplier

Contract Number

Award Date

Two quotations (Expo Guys (Pty) Ltd and GL Events South Africa (Pty) Ltd) were received as at the closing date and time of the Request for Quotations (RFQ), instead of the required minimum of at least three quotation. The RFQ was sent to eight (8) potential bidders.

GL Events South Africa (Pty) Ltd (Reg. No. 2002/015718/07)

Stand Build for SARA Conference

24 October 2022

26 October 2022

28 October 2022

30

N/A

R23,772.80

Advancenet (Pty) Ltd (Reg. No. 2018/506204/07) Rocketpad (Pty) Ltd (Reg. No. 2020/241196/07)

Docusign envelope subscription

Three quote exception as per the Procurement Policy

22 November 2022

22 November 2022

21 November 2023

31

N/A

R538,602.50

Email signature subscription

Three quote exception as per the Procurement Policy

23 November 2022

23 November 2022

22 November 2023

32

N/A

R38,586.87

One quotation was received (Servest (Pty) Ltd) as at the closing date and time of the RFQ instead of the required minimum of at least 3 quotations. The RFQ was sent to six (6) potential bidders. Two quotations (Document Excellence West (Pty) Ltd and Ngombe Business Solutions (Pty) Ltd) were received at the closing date and time of the RFQ instead of the required minimum of at least 3 quotations. The RFQ was sent to seven (7) potential bidders. One quotation was received as at the closing date and time of the RFQ instead of the required minimum of at least 3 quotations. The RFQ was sent to five potential bidders. Two quotations (Titans Cricket (Pty) Ltd and Irene Country Lodge (Pty) Ltd) were received as at the closing date and time of the RFQ instead of the required minimum of at least 3 quotations. The RFQ was issued to four (4) potential bidders. One quotation was received as at the closing date and time of the RFQ instead of the required minimum of at least 3 quotations. The RFQ was sent to four potential bidders. Three quote exception as per the Procurement Policy

Maintenance of water coolers for five years

Servest (Pty) Ltd (Reg. No.1997/0006391/07)

24 November 2022

07 December 2023

06 December 2027

33

N/A

R275,678.00

Document Excellence West (Pty) Ltd (Reg. No. 2017/036810/07)

Leasing of a scanner

21 November 2022

14 December 2022

13 December 2023

34

N/A

R209,953.20

Siyanqoba Seminars (Pty) Ltd (Reg. No. 2008/008249/07)

Advance Business Writing

02 December 2022

13 December 2022

14 December 2022

35

N/A

R45,988.50

Ovations Technologies (Pty) Ltd (Reg. No. 1999/013519/07)

JIRA Service Desk subscription

02 December 2022

02 December 2022

01 December 2023

36

N/A

R43,856.40

Venue Hire for ECIC employee wellness day on 8 December 2022

Titans Cricket (Pty) Ltd (Reg. No. 1991/005800/07)

06 December 2022

08 December 2022

08 December 2022

37

N/A

R16,675.00

Excellere Events Co-Ordinators cc (Reg. No 2004/033657/23)

Catering for Wellness Day

06 December 2022

08 December 2022

08 December 2022

38

N/A

R43,366.50

Aves Cyber Security (Pty) Ltd (Reg. No. 2001/028605/07) Diligent Software t/a eShare (Pty) Ltd (Reg. No. 2015/323470/07)

Three quote exception as per the Procurement Policy

06 December 2022

06 December 2022

05 December 2023

39 Nessus Licenses

N/A

R72,551.09

Three quote exception as per the Procurement Policy

06 December 2022

09 December 2023

08 December 2023

40 Boardpack licenses

N/A

R356,703.93

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