Department of Infrastructure Development Annual Report 2021-2022

ANNUAL REPORT 2021 | 2022

Resolved (Yes/ No)

Yes

Yes

Yes

Yes

8. SCOPA RESOLUTIONS The Standing Committee on Public Accounts (SCOPA) Report on the Auditor-General’s Report on the financial statements and performance information of the DID for the year ended 31 March 2022. Resolution No. Subject Details Response by the Department 1 Material Uncertainties That the Department must submit quarterly progress report on the finalisation of the lawsuits reported for the period to 31 March 2020 by 31 July 2021 and a quarterly progress continuing up until finalization thereof. That the Department must submit quarterly progress report on the finalisation of the lawsuits reported for the period to 31 March 2020 by 31 July 2021 and a quarterly progress continuing up until finalisation thereof. 2 Material Uncertainties That the Department must investigate alternative measures to reduce the occurrence of lawsuits and submit the plan to the Committee by 31 July 2021. Service providers to submit invoices through the Electronic Invoicing System. Provide training on Conditions of Contracts. 3 Restatement of corresponding figures That the Department must implement adequate processes to curb restatements of corresponding figures and provide the Committee with a progress report detailing the effectiveness of the processes by 31 July 2021 and a quarterly progress report continuing up until the end of June 2022. The Finance Directorate prepares both the Interim Financial Statements and the Financial Statements quarterly and at year end. The Department has initiated an “Audit War Room”, whereby, all the Financial Statement notes are discussed. This platform is to allow Directors/Chief Directors and DDG’s to illustrate to the Department challenges around their respective areas and to take accountability around the figures that would be disclosed in the Financial Statements. Directors manage the process of finalising the figures for respective notes as per their areas of responsibility and submit same to Finance to be included on the Financial Statements. During the process of preparation, they then ensure that there is no information left out/omitted on the note to avoid incompleteness/understatements and overstatements. The Finance Section would then have an overview of the submitted note and if there are any concerns, they would be raised with the relevant unit for correction or clarity. Relevant supporting documents would be shared with Finance to compile a pack of the Financial Statements. 4 Payable not recognised That the Department must submit its plan to prevent over commitments. This plan must include the assessment of its effect in the 2020/21 financial year, by 31 July 2021. That the Department must also submit quarterly assessment reports on the implementation of the plan and its impact on the 2021/22 financial year, every quarter continuing up until the end June 2022. The Department has established a Quality Assurance Committee which will develop an integrated reporting template that will align the Annual Performance Plans, Annual Operating Plans, Budget and the Procurement Plans.

This template will assist the Department in tracking performance monthly and ensuring that the Department procures only what is in line with the Annual Performance Plan, Budget and the Procurement Plan.

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DEPARTMENT OF INFRASTRUCTURE DEVELOPMENT