Department of Infrastructure Development Annual Report 2021-2022

ANNUAL REPORT 2021 | 2022

• SCM processes and systems are in place to prevent irregular expenditure All procurement above R2 million are subject to probity audit and below are submitted to internal control for quality assurance on compliance. Letters of reminders are forwarded to head of branches a year prior to expiring of the contract to allow procurement process to start in the next four months. Standard operating procedures and an emergency contract award policy have been developed to deal with approval process before variations are approved. • Challenges experienced in SCM and the resolutions made The Department experienced challenges in reaching the annual performance plan procurement target, especially with regard to military veterans, people with disabilities, women, youth and township economy revitalisation. These challenges stems from non-submission and non-compliance of submission from the target groups to the regulatory environment. With regards to the non-submission and non-compliance of submissions from this groups, the Department decided to roll-out workshops as part of the advocacy sessions through Stakeholder Management in collaboration with SCM and Gauteng Provincial Treasury (GPT) to sensitise and educate the targeted groups on compliance to procurement processes. With regards to the regulatory environment, the Department drafted a Broad-Based Black Economic Empowerment (BBBEE) Strategy with inputs from GPT and Gauteng Economic Development (GED) to assist in expediting the achievement of the procurement targets from the target groups. Projects stoppages result from disputes by local SMMEs and business fora on the 30% sub-contracting from project that are above R30 million. The Department has drafted sub contracting guidelines which are currently in process of approval. To this effect, these guidelines has been presented to the Technical Intergovernmental for adoption and the MEC and MMC structure for processing.

• Allowing for more agile and efficient project development cycles. Reducing time to market since the new digital capabilities will not interact directly with legacy systems. Improving operational efficiency with decoupling. Improving security with audit trailing and modern identity management. Providing better onboarding for new technical resources and vendors (harmonisation and modernisation of architecture). Finally, provide better overall support for key digital initiatives such as: - A common data platform that will ensure data integrity, thereby improve decision making processes (quicker, ease of forecasting, scenario planning). - A paperless Department that contributes to the ‘green’ agenda, optimises business processes and improves collaboration. - Secured and automated operations for reduced risk of data exposure. - Data transparency and integrity. - Business integration. A total amount of R54 575 000 has been allocated for the 2022/23 financial year for the implementation of the ICT Strategy. The DID Green Agenda Programme is informed by the Gauteng Energy Security Strategy and the Green Building Policy which seeks to ensure that renewables form part of the energy mix within the province, water conservation and management becomes a priority, and optimising waste management (turning waste to a resource). Supply Chain Management • Unsolicited bid proposals concluded for the year under review During the 2021/22 financial year, the Department did not incur any unsolicited bids proposals. • • • • •

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DEPARTMENT OF INFRASTRUCTURE DEVELOPMENT