Department of Infrastructure Development Annual Report 2021-2022

ANNUAL REPORT 2021 | 2022

Resolved

(Yes/No)

That the Department thereafter its effectiveness every quarter continuing up until the end of June 2022. ACTIVITIES TO COMPLY WITH THE REGULATIONS PLAN TO IMPROVE COMPLIANCE All projects above R2 million are subjected to probity auditors process for compliance and quality check. A probity report is issued to be tabled at BAC. provides the Committee with a plan put in place to provide adequate oversight over compliance with SCM laws and regulations by 31 January 2022 and

Improvement of review mechanism before award. All findings raised by probity auditors are resolved before projects are tabled before the BAC.

All emergency procurement projects are tabled at BAC for Accounting Officers approval. The process started on 30 September 2021 with the following projects: Charlotte Maxeke propping project. Charlotte Maxeke remedial work for fire.

Development of Emergency Procurement Policy Emergency Policy is submitted to the Policy Unit for review and submission to the HOD for approval. Awaiting approval of the Emergency policy by the Accounting Officer.

Client departments are invited for all projects above R2 million.

Resolution No. Subject Details Response by the department

In addition, the Department is working closely with Department of Health regarding timeous transfer of funds. The two Departments have developed a Standard Operating Procedure outlining the activities and timing of the payment process, furthermore the MEC for DID is writing a letter to the MEC for Department of Health to intervene in transferring of funds to the DID timeously. Bilateral engagements were held by the DID with other client departments in the month of November and December 2021, particularly to emphases the payment of suppliers within 30 days and possibly within 15 days as per the Provincial Government target. The Department will leverage on the work of probity auditors to improve compliance with prescripts. The probity auditors sit in both specifications and Bid Evaluation Committees to check compliance and issue report to BAC with a recommendation. Ensure that all emergency procurements are submitted to BAC before submission to the Accounting Officer for approval.

Ensure that there is a standing invitation for client departments to participate in the bidding process of the client departments’ projects.

8 Procurement

and contract

management

119

DEPARTMENT OF INFRASTRUCTURE DEVELOPMENT