CIPC Annual Report V1

Companies and Intellectual Property Commission Annual Financial Statements for the year ended 31 March 2021 Notes to the Annual Financial Statements

2021

2020

R '000

R '000

33. Fruitless and wasteful expenditure

Opening balance

51

51

No losses have occurred during the current and previous financial year due to criminal conduct, irregular expenditure and fruitless or wasteful expenditure, except as indicated above.

34. Irregular expenditure

2020/21 Website support services: Delia Risk Management

Expenditure incurred where the prescribed procurement process was not fully adhered to. Confirmation that value for money was received, was performed.

The quotatuon was incorrectly accepted after the advertised closing date. This was as a result of the advertised closing date being a sunday. the SCM official incorrectly accepted the quote submitted on the monday morning due to sunday not being a workday.

Stationery supplies: Great Warrior and Bidvest Waltons

Expenditure was incurred over and above the ceiling value of the contract amount. Confirmation that value for money was received, was performed.

In both instances, purchase orders were issued and deliveries accepted even though the ceiling amount of the contract was exceeded. This was as a result of the contract still being active as the end date was in the future, resulting in the SLA manager assuming the contract still had funds available.

2019/20 Expenditure incurred where the prescribed procurement process was not fully adhered to. Confirmation that value for money was received, was performed.

In both instances, the minimum qualifying score for functionality was incorrectly omitted in the Terms of Reference document advertised, However, the procurement was awarded to the service provider who submitted the cheapest quotation resulting in no financial loss to the CIPC.

Security sevices

- -

220 120

Dismantling and removal services

Website support services: Delia Risk Management

104

- - -

Stationery supplies: Great Warrior Stationery supplies: Bidvest Waltons

59 44

207

340

Opening balance

98 581

98 516

Add: Irregular Expenditure - current year

207

340

Less: Amounts written off Less: Amounts reversed

- -

(30)

(245)

98 788

98 581

38

COMPANIES AND INTELLECTUAL PROPERTY COMMISSION I Annual Report 2020/21

108